Job Description

Roles & Responsibilities

Business Unit Overview The Office Management function ensures smooth and efficient operations across PwC locations. The team plays a key role in enabling employee experience, supporting compliance, and maintaining administrative and operational excellence while coordinating with multiple internal and external stakeholders.

How You ll Contribute As an Office Administrator Erbil Office (Associate) , you will support the day-to-day operations of the office, ensuring seamless administrative, financial, logistical, and compliance-related activities. This role requires strong on-ground presence and coordination across teams. Responsibilities include but are not limited to:

Office Operations & Administration

• Manage daily administrative activities including email follow-ups, calendar coordination, meeting scheduling, and action tracking
• Support employees with office supplies, general requests, and day-to-day operational needs
• Maintain accurate filing systems and ensure proper documentation across shared folders and office records

Financial Administration & Budget Support

• Prepare and submit monthly office budget estimates for approval
• Manage petty cash, including expense tracking, invoice collection, and maintaining accurate logs
• Support invoice processing, LPO creation, Sage entries, and document uploads to shared systems
• Coordinate quarterly PIT payments and related documentation
• Follow up on social security payments, cheque issuance, and finance-related documentation

Utilities, Supplies & Vendor Coordination

• Monitor electricity balances and coordinate top-ups/purchases as required
• Record utility usage (electricity, fuel) and maintain environmental tracking records
• Conduct market visits to procure office supplies, pantry items, and operational essentials
• Maintain stationery stock levels and ensure servicing of printers and office equipment

Legal, Client & Stakeholder Support

• Coordinate with legal representatives on file transfers and documentation requirements
• Support client visits, file handling, and documentation preparation
• Liaise with Finance, Office Management, and internal teams to ensure timely completion of tasks

Health, Safety & Environment (HSE)

• Attend HSE meetings and follow up on action items
• Support implementation of HSE standards and address any compliance gaps
• Coordinate procurement of HSE-related materials and services
• Support Net Zero reporting by maintaining waste records, utility tracking, and required documentation
• Including such other duties that may be assigned by your manager

Desired Candidate Profile

• Bachelor's degree in Business Administration, Finance, or a related field (preferred)
• 1-3 years of experience in office administration, operations, or finance support (preferred)
• Experience handling vendors, invoices, petty cash, and government-related payments is advantageous
• Exposure to HSE, compliance, or environmental reporting is a plus
• Technical Skills
• Basic knowledge of invoice processing, petty cash handling, and LPO processes
• Proficiency in Microsoft Office and/or Google Sheets
• Familiarity with shared folders, documentation systems, and basic financial tools (e.g., Sage)
• Soft Skills
• Strong organizational and follow-up skills
• High attention to detail and accuracy
• Ability to manage multiple tasks and deadlines effectively
• Good communication and coordination skills with multiple stakeholders
• Ability to work independently while maintaining confidentiality
• Hands-on, proactive attitude suited for a small office environment
• Reliable and accountable with strong sense of ownership