• The Deputy Manager - Administration will be responsible for managing general administration activities effectively and maintain records of day-to-day operations. Additionally, this role involves undertaking the responsibility of sourcing, procuring, and managing office supplies, facilities, and amenities.

Job Description 

• Manage day-to-day administration and ensure cost control for regular expenses. 

• Maintain furniture, fixtures, and other office equipment. 

• Represent the admin team in audits. 

• Maintain all communication equipment including Video Conferencing, telephones, mobiles, telephone lines etc. 

• Ensure implementation of contracts negotiated with service providers. 

• Provide stationery, food, corporate gifts, etc. as per requirement by Business Units/ Management. 

• Maintain records of bills and ensure timely payment. 

• Process bills for payments and maintain receipts of invoices. 

• Process material management payments through SAP. 

• Ensure compliance to VFAR while processing invoices for payments and to purchase policy. 

• Manage petty cash requirements. 

• Co-ordinate with employees, housekeepers, vendors etc. for procurement, repair & maintenance of day-to-day office facilities. 

• Ensure proper book keeping of reports, audits reports and documents. 

• Ensure compliance with ISO 14001 and maintain premises to preserve the environment. 

• Ensure adherence to code of conduct and ensure process implementation as per VFS Administration SOP /manuals. 

• Ensure compliance with VFS' Global’ s information security policies and procedures. 

• Ensure compliance of shops and license certifications and timely renewal of vendor contracts for all VAC's. 

• Respond to inquiries, troubleshoot, and ensure internal customer satisfaction. 

• Ensure timely renewal of maintenance contracts. 

• Manage handover of premises on expiry of lease and takeover of premise. 

• Assist in the sale of old company cars and other assets. 

• Assist and supervise refurbishment projects. 

Desired Candidate Profile

 Education 

• Graduate/ Postgraduate degree or global equivalent in Business Administration or another related field. 

Experience 

• 3-7  years of relevant experience in a administrative role.