Job Summary :

This position is responsible for handling all administration, paperwork, Filing, technical specification , documentation of the Local and international purchase orders and ensuring all documents are routed to the proper approval channels before processing. This position is also responsible for identifyingsuppliers/vendors and obtaining offers as well as monitor lead time.

Basic Procurement Duties:

• Ensure that all purchasing activities are is in compliance with purchasing practices and in accordance with company policies.

• Prepare technical specifications for the purchase orders, including terms and conditions and evaluation criteria.
• Monitor lead time for all orders and shipments.
• Prepare and follow up on all order documents and approvals needed.
• Follow up on all payments for supplier and ensure documentation is properly maintained.
• Prepare and develop purchase documents and supplier lists to obtain competitive
• quotations on product pricing and services as per direction of Procurement Manager.
• Ensure supplier payments discrepancies and variances are resolved.
• Monitor shipments and Follow up with the clearing companies to ensure all our transactions are being handled efficiently.
• Guarantee high quality of internal administration, filing and traceability of all orders under clearance or in the pipeline.
• Update system with order status, new dates of shipping and new arrivals.
• Maintain records of goods ordered and received.
• Ensure all the import-related documents are complete in order for the goods to reach their destination on time.

Intermediate Procurement Duties:

• Obtain 3 offers for all purchasing requests received and ensure adhering to company policies and procedures.
• Handle International procurement in addition to local procurement.
• Locate vendors of materials on continuous basis, equipment or supplies, and conduct market visit regularly to evaluate vendors in order to determine product availability and terms of sales.
• Identify potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them.
• Maintain stock levels and stock availability to ensure the stock cover policy is maintained
• Monitor and follow up on the lead time for all warehouse processes including: Shipping, packing…etc.
• Follow up about warranties and make sure Company is compensated against warranty items.
• Capture and report all penalties, fees and transportation rates.