Job Description

Roles & Responsibilities

Rixos Baghdad is seeking a highly organized and strategic Purchasing Manager to lead the procurement department. The Purchasing Manager will be responsible for managing the hotel s procurement activities, sourcing quality goods and services, negotiating with suppliers, and ensuring that all purchasing activities are cost-effective and align with the hotel's operational requirements. This role plays a critical part in maintaining efficient supply chain operations, managing vendor relationships, and contributing to the hotel's financial performance.

2. Key Responsibilities:

• Procurement Strategy : Develop, implement, and manage the hotel s procurement strategy to ensure the sourcing of high-quality goods and services at competitive prices while maintaining alignment with the hotel s operational needs and budget.
• Supplier Management : Establish and maintain strong relationships with suppliers and vendors, ensuring the timely delivery of goods and services while monitoring supplier performance.
• Purchasing Operations : Oversee the entire purchasing process, from requisition and purchase order issuance to vendor payment and reconciliation, ensuring timely procurement of all items.
• Cost Control : Negotiate prices and contract terms with suppliers to ensure cost-effectiveness and budget adherence while maintaining product quality.
• Inventory Management : Monitor and control inventory levels to ensure an adequate supply of goods without overstocking, ensuring smooth hotel operations and preventing shortages.
• Quality Assurance : Ensure that all purchased goods meet the hotel s quality standards and comply with internal specifications. Conduct regular inspections and quality checks on deliveries.
• Budget Compliance : Work closely with the finance team to develop and manage the procurement budget, ensuring cost control and reporting any variances to senior management.
• Market Analysis : Stay informed on market trends, pricing, and new suppliers to ensure the hotel is sourcing the most efficient, cost-effective, and innovative solutions available.
• Team Management : Lead and mentor the purchasing team, ensuring that staff are trained, motivated, and equipped to carry out their roles effectively.
• Sustainability Initiatives : Implement sustainable procurement practices, sourcing environmentally friendly and ethically produced products, and aligning with the hotel s broader ESG (Environmental, Social, and Governance) goals.
• Compliance & Documentation : Ensure all procurement activities adhere to legal and regulatory requirements, company policies, and industry best practices. Maintain accurate records of all procurement transactions, including contracts, purchase orders, and supplier communications.
• Cross-Departmental Collaboration : Collaborate with various departments, including Finance, Operations, F&B, and Housekeeping, to understand their needs and ensure timely and accurate procurement of goods and services.
• Reporting & Analysis : Provide regular reports on procurement performance, cost savings, and vendor relations to senior management. Monitor key performance indicators (KPIs) related to procurement efficiency and cost management.

Desired Candidate Profile

• Educational Background : Bachelor's degree in Supply Chain Management, Business Administration, Finance, or a related field.
• Experience : Minimum of 5 years of experience in procurement or purchasing, with at least 2 years in a managerial or supervisory role, preferably within the hospitality industry.
• Technical Skills : Proficiency in procurement software, Microsoft Office Suite (particularly Excel), and hotel management systems (such as Opera or Micros).
• Negotiation Skills : Strong negotiation skills with a proven ability to secure favorable terms and pricing from suppliers while ensuring quality standards are maintained.
• Leadership & Team Management : Proven experience in managing and developing a team, with the ability to motivate and guide staff to achieve departmental goals.
• Cost Management : Strong financial acumen with the ability to manage procurement budgets, track expenses, and identify cost-saving opportunities.
• Attention to Detail : High level of attention to detail in managing procurement documentation, supplier agreements, and inventory management.
• Problem-solving : Excellent problem-solving skills, with the ability to address and resolve procurement issues such as delayed deliveries, product discrepancies, or vendor disputes.
• Communication Skills : Strong written and verbal communication skills to interact effectively with suppliers, internal stakeholders, and other departments.
• Time Management : Excellent organizational and time management skills, with the ability to manage multiple tasks and deadlines in a fast-paced environment.
• Sustainability Awareness : Understanding of sustainable procurement practices, with the ability to integrate environmentally friendly products and services into purchasing decisions.