Purpose of the Position
Within the context of the WHO Country Office and health emergencies, the incumbent will support the procurement and delivery of supplies and services essentially needed for the efficient and speedy implementation of the WHO Country office activities including outbreaks and health emergencies programme at the country level, in full compliance with WHO rules, the Standard Operating Procedures (SOPs) and within delegation of authority.
Objectives of the Programme
To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas and harmonized with the United Nations country teams.
Description Of The Duties
Under the direct supervision of Operation Officer and overall guidance of Head of WCO Jordan, and within the delegated authority the incumbent will support the procurement of all necessary supplies required for Country Office managing the incident, tracks inventory, and liaises with logistics to provide supplies and equipment to the WHO response team. The incumbent will closely work with suppliers to establish a professional pre-qualification of potential bidders for key goods and services and negotiate effective deals after approval of the Contract Review Committee; ensuring the coherent application of WHO related rules, SOPs and consistent implementation of delegated authorities and responsibilities.
Position Description – Professional
- Summary of Assigned Duties
- Support the procurement and contracting activities at the country level. This includes preparing cost estimates and procuring equipment and supplies locally and through the Global Management System (GSM).
- Review procurement requests received from the incident management team as well as other suboffices, review various contractual documents for compliance with contract specifications; authorize the payment of suppliers and freight forwarders invoices in coordination with the budget and finance team.
- Monitor the preparation and distribution of invitations for bids and requests for quotation to qualified suppliers. Review offers and provide input on contract awards, in compliance with the WHO standards, policies and procedures.
- Track and updated the suppliers’ database, prepare suppliers' performance evaluations, identify and take appropriate action regarding suppliers who repeatedly fail to comply with the terms and conditions of their contracts.
- Draft audit responses, review and follow- up on any outstanding audit recommendations related to the procurement of goods or services.
- Work closely with the Global Service Center (GSC), Regional Office and HQ Procurement Teams to follow up on shipments and provide updates on delivery status or delays; resolve any outstanding issues.
- Provide notice of shipment to consignees; prepare claims for lost, damaged or incorrect shipments and assist in obtaining settlements as necessary; coordinate the resolution of claim issues with suppliers concerning their non-compliance with contractual terms and conditions.
- Set up and maintain an appropriate documentation and archiving system to allow easy retrieval and use of purchase authorization/purchase orders and reports received.
Required Qualifications
Education Qualifications
Essential: A first university degree in pharmacy, business or public administration, procurement, logistics or a field related to purchasing, from recognized university.
Desirable: An advanced university degree (Master’sdegree) or professional qualification in procurement from an accredited/recognized institute.
Experience
Essential: At least one year experience in the field of procurement and contracting operations
Desirable: Relevant experience in WHO, the UN System
Functional Knowledge And Skills
- Thorough knowledge and skills in supply operations and procurement services
- Excellent organizational and analytical skills with the ability to coordinate activities and multitask.
- Excellent interpersonal skills with ability to negotiate with and convince officials with tact and diplomacy.
WHO Competencies
- Teamwork*
- Respecting and promoting individual and cultural differences*
- Communication*
- Producing results
- Ensuring the effective use of resources
Use Of Language Skills
Excellent knowledge of English and local language.
Other Skills (e.g. IT)
Excellent knowledge of Microsoft Office applications.
Good general knowledge of enterprise resource planning systems.
Demonstrated skills in databases management and use for monitoring of procurement, inventory, and forecast needs
REMUNERATION
Remuneration comprises an annual base salary starting at JOD 30,690 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
Additional Information
- This vacancy notice may be used to fill other similar positions at the same grade level.
- Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that:
1 -Your profile on Stellis is properly completed and updated.
2- All required details regarding your qualifications, education, training and experience are provided under relevant sections.
3- Your experience records are properly entered with elaboration on tasks performed at the time.
- Enhanced WHO Global Competency Model:
https://www.who.int/publications/m/item/enhanced-who-global-competency-model
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- Staff members in other duty stations are encouraged to apply.
- For information on WHO's operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.
Grade
NO-A
Contractual Arrangement
Fixed-term appointment
Contract Duration (Years, Months, Days)
2 Years - Subject to availability of funds and satisfactory performance
Job Posting
Sep 2, 2024, 6:52:49 PM
Closing Date
Sep 17, 2024, 3:29:00 AM
Primary Location
Jordan-Amman
Organization
EM_JOR WHO Representative's Office, Jordan
Schedule
Full-time
IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device's system settings