- Job Location Zubair, Iraq.
- Office Executive/Supervisor (for MD Office) - (Any Arab National).
- To carry out the activities related to the management of executive offices.
Responsibilities:
- Serve as executive administrative officer to the Managing Director.
- Manage broad variety of administrative tasks such as agendas, expenses reports, business trips etc.
- Support the MD / Executives coordinating internal and external resources to expedite the workflow.
- Manage communication between executives and employees.
- Support in the organization of management meetings both internal and with partners/authorities, monitoring the deadlines in the agenda of top management.
- Ensure meeting facilities and associated arrangements when requested.
- Provide document control activities related to the management of Correspondence Management System, ensuring the correct addressing and archiving of the letters received and sent by the company.
- Provide translations service for letters e documents when requested.
- Provide basic administrative support to the management when requested.
- Issue monthly and weekly report about CMS status.
- Support the company managers (when requested) in drafting and formalizing letters and documents for partners and authorities.
- Ensure the highest level of confidentiality and trust while processing company documents and letters.
- Support the organization of mission abroad of Iraqi delegations (visa request, insurances, hotel booking and logistic support).
Qualifications & Experience:
- Degree or diploma.
- Possibly not less than 10 years of relevant work experience in the role.
- Experience in multinational companies, preferably in the Oil & Gas sector.
- Knowledge of Microsoft office tools.
- Languages: Fluent in English & Fluent Arabic.