Logistics/Admin Assistant (BUS)

Job Details

Logistics/Admin Assistant (BUS) (INT10918)

Location: Iraq - Anbar Workplace Type: On-site Hours: 40 hours per week Salary: As per oxfam Salary Scale Job Family: Property & Logistics Division: International Grade: National D2 Job Type: Fixed Term Closing Date: 30 March 2025 Country: Iraq

JOB TITLE: Logistics/Admin Assistant (BUS)

DIVISION / DEPARTMENT / LOCATION:

International Division

Iraq Response Programme

JOB FAMILY: Logistics & property

SALARY:

LEVEL: E2

OXFAM PURPOSE:

To work with others to find lasting solutions to poverty and suffering.

JOB PURPOSE:

To provide quality logistic support. Work with other members of the logistics to insure smooth and speedy delivery of Oxfam procurement for the emergency response.

REPORTING LINES:

Post holder reports to: Procurement Officer
Staff reporting to this post: none

Budget responsibility: none

DIMENSIONS:

-Work with in a team to insure the smooth flow of the supply chain process related to the Oxfam mosil emergency response.

KEY RESPONSIBILITIES

Procurement

Under the supervision of the procurement officer
§ Follow with suppliers on Quotations, purchase orders, prices, identifying goods and services.
§ Inquiries product specifications from various suppliers to inform procurement officer which would provide the best deal.
§ Maintaining purchasing files and price lists.
§ Track deliveries and make sure Oxfam receive exactly what was ordered from suppliers.
§ Physically check deliveries to ensure the appropriate items were delivered.
§ Support procurement officer to answer supplier and staff inquiries about order changes or cancellations.
§ Support with some market survey from time to time to enrich the supplier data base

Assets & Equipment

§ To maintain the Equipment Inventory Spreadsheet.

Administration

§ Provide general administrative support for field operations, including maintaining filing systems, managing office supplies, and coordinating logistics-related documentation.
§ Assist with scheduling, coordinating meetings, and supporting the day-to-day administrative needs of the logistics team on the field.

Others

Might be required some travel when there is a need, to support with logistical activities in some project locations.

SKILLS AND COMPETENCE:

· Some experience in Logistics and procurement would be an advantage.
· Communication in English, Arabic and Kurdish (include Reading and Writing).
· Initiative, motivated and pro-active problem.
· Good computers skills and knowledge of Word and Excel.
Other:
This job profile is not incorporated into the employment contract. It is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments following discussion with the post holder. The post holder will be expected to work to agreed objectives, which should facilitate achievement of the key responsibilities in accordance with the Performance Review Process.
If the answer is yes, then we would like to hear from you.

The Role:

We’re looking for a candidate who cares about Oxfam's mission to end poverty and is personally aligned to our feminist principles and values of empowerment, accountability and inclusion in all you do.
An ideal candidate for the role will also be / have:

We offer:

We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits.
From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more.
You can read more about all Oxfam has to offer

Flexfam:

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as

How to apply:

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.
Location Iraq - Anbar