مراقب وثائق - كركوك العراق

<p>Managing the office side of project execution on a day-to-day basis: ensuring sites have the materials, machinery, and approvals they need before they are required, and converting drawings, specifications, and bill of quantities into actionable, approved information; measuring what has been completed, documenting, certifying, and uploading it in the interim statements so the company receives its full dues on time. This role is the liaison between sites, suppliers, and the client consultant, and conveys this liaison in English.</p><p><strong>&nbsp; Tasks and responsibilities &nbsp;</strong></p><p><strong>First: Office logistics and procurement support</strong></p><p>▪&nbsp;&nbsp;&nbsp; Consolidate material requests from all sites into a single organized purchase plan, in sequence of the project schedule, rather than processing each request separately.</p><p>▪&nbsp;&nbsp;&nbsp; Prepare technical RFIs and RFQs, and obtain at least three quotes for each material or service of significant value.</p><p>▪&nbsp;&nbsp;&nbsp; Prepare technical and financial comparison tables, verify each quote against specifications, and raise recommendations to management for award.</p><p>▪&nbsp;&nbsp;&nbsp; Prepare internal purchase requests, follow up on issued purchase orders, fix delivery dates, and expedite any supplier that is delayed.</p><p>▪&nbsp;&nbsp;&nbsp; Maintain a material tracking log — what was requested, in transit, delivered, and still pending — and circulate weekly.</p><p>▪&nbsp;&nbsp;&nbsp; Identify long lead-time materials at the start of each project, and notify management in writing of any material threatening its planned delivery schedule.</p><p>▪&nbsp;&nbsp;&nbsp; Coordinate transport, hire machinery, and equipment movement between sites, and secure related permits.</p><p>▪&nbsp;&nbsp;&nbsp; Maintain a log of machinery and equipment: location, operating hours, fuel consumption, maintenance dates, and certificate validity.</p><p>▪&nbsp;&nbsp;&nbsp; Control minimum stock levels of consumables and monitor their distribution to sites against signed requests.</p><p><strong>Second: Delegation of works from the technical office</strong></p><p>▪&nbsp;&nbsp;&nbsp; Review drawings, specifications, and BOQs before work starts, raise RFI on any conflict to be resolved at the office, not on site.</p><p>▪&nbsp;&nbsp;&nbsp; Prepare as-built (Shop Drawings) and As-Built drawings, reinforcement schedules, and cutting lists.</p><p>▪&nbsp;&nbsp;&nbsp; Prepare and submit material submittals with their technical data, and maintain a log of their status and dates.</p><p>▪&nbsp;&nbsp;&nbsp; Issue the latest approved edition of each drawing to site, and withdraw obsolete editions from circulation.</p><p>▪&nbsp;&nbsp;&nbsp; Compile quantities from drawings and compare with the BOQ; define additional works before execution, not after.</p><p>▪&nbsp;&nbsp;&nbsp; Prepare method statements, ITPs, and material approval requests.</p><p>▪&nbsp;&nbsp;&nbsp; Review daily and weekly site reports, update progress against the schedule, and raise variances with reasons.</p><p><strong>Third: Measurement, interim payments, and cost control</strong></p><p>▪&nbsp;&nbsp;&nbsp; Prepare interim monthly progress certificates: measurement sheets, quantities, supporting documents, and a pictorial record, submitted on the contractual date.</p><p>▪&nbsp;&nbsp;&nbsp; Verify subcontractor interim payments against actual billed works, and certify only what is proven.</p><p>▪&nbsp;&nbsp;&nbsp; Prepare change orders and extension requests with supporting documents and cost analysis.</p><p>▪&nbsp;&nbsp;&nbsp; Maintain a comparison of actual cost vs budget for each item in the BOM and escalate any overruns when they occur, not at project close.</p><p>▪&nbsp;&nbsp;&nbsp; Reconcile material consumption with theoretical quantities from drawings and report waste or loss.</p><p><strong>Fourth: Subcontractors and suppliers</strong></p><p>▪&nbsp;&nbsp;&nbsp; Prepare scopes of work for subcontractors and RFQ packages, and compare bids on a comparable basis.</p><p>▪&nbsp;&nbsp;&nbsp; Maintain approved suppliers and subcontractors lists, with contact details, prices, and past performance records.</p><p>▪&nbsp;&nbsp;&nbsp; Monitor validity of subcontractor insurance and bonds, registrations, and work permits, and provide warnings before expiry.</p><p><strong>Fifth: Planning and reporting</strong></p><p>▪&nbsp;&nbsp;&nbsp; Maintain baseline schedule and update actual progress on agreed dates (MS Project or Primavera P6).</p><p>▪&nbsp;&nbsp;&nbsp; Prepare weekly and monthly progress reports, including the cumulative progress curve (S-Curve), labor and equipment curves, and pictorial log.</p><p>▪&nbsp;&nbsp;&nbsp; Maintain a log of action items arising from client, consultant, and internal meetings, and follow through to closure.</p><p>▪&nbsp;&nbsp;&nbsp; Contribute to preparing tender timelines, method of execution, and resource schedules accompanying bids.</p><p><strong>Sixth: Documentation and correspondences in English</strong></p><p>▪&nbsp;&nbsp;&nbsp; Draft technical correspondences, RFIs, approvals, transmittals, and progress reports in English with sound technical terminology.</p><p>▪&nbsp;&nbsp;&nbsp; Attend meetings with clients and consultants, present the technical position, and prepare meeting minutes.</p><p>▪&nbsp;&nbsp;&nbsp; Control project documentation: numbering, transmittal log, drawing register, and archiving all outgoing and incoming items in an organized manner.</p><p>▪&nbsp;&nbsp;&nbsp; Note: Company clients are international entities and organizations, and their contracts, specifications, and correspondences are in English only; thus English writing proficiency is a mandatory requirement for this role, not an added bonus.</p><p><strong>&nbsp; Qualifications and experience &nbsp;</strong></p><p>▪&nbsp;&nbsp;&nbsp; Bachelor’s degree in Civil Engineering (preferred), or Electrical or Mechanical Engineering, from a recognized university.</p><p>▪&nbsp;&nbsp;&nbsp; Valid membership in the Engineers Syndicate or equivalent in the work country.</p><p>▪&nbsp;&nbsp;&nbsp; Four (4) years of experience or more with a contracting company in the technical office or in project execution; design office experience alone is not a substitute.</p><p>▪&nbsp;&nbsp;&nbsp; Proficiency in English speaking and writing — mandatory. Arabic is the daily language for site coordination.</p><p>▪&nbsp;&nbsp;&nbsp; Proficiency in AutoCAD, advanced Excel, Word, and MS Project or Primavera P6; familiarity with Revit and BIM systems is a plus.</p><p>▪&nbsp;&nbsp;&nbsp; Ability to quantify accurately and read civil, structural, and MEP drawings and specifications.</p><p>▪&nbsp;&nbsp;&nbsp; Practical knowledge of FIDIC contracts and the structure of BOQs and certifying interim payments is a plus.</p><p>▪&nbsp;&nbsp;&nbsp; Valid driving license and willingness to travel to sites.</p><p><strong>&nbsp; Personal skills and competencies &nbsp;</strong></p><p>▪&nbsp;&nbsp;&nbsp; Numerical accuracy — this role deals with quantities that translate into money, and any miscalculation will cost later.</p><p>▪&nbsp;&nbsp;&nbsp; Organizational ability to manage multiple projects concurrently without neglecting any.</p><p>▪&nbsp;&nbsp;&nbsp; Proactive rather than reactive: procurement and submission ahead of need, not after work stops due to shortage.</p><p>▪&nbsp;&nbsp;&nbsp; Clear and proper English writing, enabling communication with the consultant without rephrasing the letter.</p><p>▪&nbsp;&nbsp;&nbsp; Discretion in dealing with prices, costs, profit margins, and supplier terms.</p><p>▪&nbsp;&nbsp;&nbsp; Ability to stand firm on a technical position under client or consultant pressure, and escalate to management instead of yielding.</p><p><strong>&nbsp;</strong></p>

<p>Ensuring full administrative support for the administration, guaranteeing tracking of invitations and tenders, submitting bids within their deadlines and without deficiencies, maintaining the document cycle from material requests to payment, and preserving the company’s paper and electronic archive in a retrievable manner at any time, while maintaining complete information confidentiality.</p><p>Proficient in English&nbsp;</p>

<p>Graduate of the Accounting Department&nbsp;</p><p>Has experience working with ready-made accounting software&nbsp;</p><p>Experience in Excel and Word&nbsp;</p><p>Prefers using the Odoo system</p><p>Working hours from 9 AM to 5 PM&nbsp;</p><p>Salary determined after the interview</p>}